Privacy Policy

Latest version 25th February 2018

Privacy Policy - GDPR

The data we hold.

We are an educational charity and provide public access to historic artefacts and written accounts that are largely donated by members of the public. Our databases allow us to maintain contact with donors and other supporters of our work.  We also rely on a network of volunteers and members who assist our work and provide direction to our charity, and the data we hold is vital in communicating with these crucial individuals. We also have a broader network of interested parties that we keep up to date via newsletter, so communication really is at the heart of our data processing activities.  Other essential data held by us includes online shop purchases, which enable us to fulfil orders.

Examples of the data we hold include:

  1. Membership records – Arctic Circle, Ordinary MembershipVolunteer records
  2. Veteran records
  3. Newsletter subscriber records
  4. Online shop details – i.e. shipping address
  5. Exhibit donors
  6. Financial donors


We only collect the information that is essential to allow us to carry out our services, and the data is only stored as long as it is relevant to our operations, after which time it is securely destroyed.

Accountability and Openness

All RACP team members are aware of this privacy policy and it is periodically reviewed. It is openly accessible by members of the public on our websites: and

Data Processors

We do employ some third parties to process our data – namely Gmail to deliver our newsletters and Shopify as our online retailer. Their individual privacy policies can be accessed here and here. 


All of the data we collect is stored securely and treated as confidential. We do not supply any data to third parties.  Hard copies of personally identifiable information are secured in a locked filing cabinet, and measures have been taken to ensure any electronically stored data is secure – including staff training, password-protected accounts, and installed anti-virus software. 

Your Rights

Individuals have the right to see what data we hold and to have it amended if incorrect, or removed if they no longer wish the data to be processed. You may object to the processing of data at any time or if you any questions regarding RACP privacy practices.  To do so please email Bruce Hudson at

Privacy Policy – Use of Tracking Cookies

This Privacy Policy applies to the Museum Website of the Russian Arctic Convoy Museum -

Our use of tracking cookies

This Project Website does not collect any personally identifiable data from its users. You are free to browse this site without submitting any contact or payment details. We do, however, use tracking cookies to help us understand how our visitors find our site, which pages are being viewed, how much time is spent on our site, and what percentage of our visitors are returning versus new. This helps us understand where our site is under performing so that we can make to make improvements and at the same time improve the user experience.

The tool we use

The reporting tool that we use is Google Analytics. Google’s analytics tool “helps website and app owners to understand how their visitors engage with their properties. It may use a set of cookies to collect information and report website usage statistics without personally identifying individual visitors to Google. The main cookie used by Google Analytics is the ‘__ga’ cookie.”

You can read more at the Google Analytics Privacy Overview. Further information is available here: How Google uses data when you use our partners' sites or apps.

What we collect

We use Google Analytics to track the following data about visitors to our site:

- Referring and exit pages

- Page Engagements (if you download a pdf for example)

- Demographics – Language; country; city

- System – Browser, operating system, service provider

- Mobile – Operating system, service provider, screen resolution

Google Analytics demographics and interest reporting is enabled on our platform. This data is collected through Google's advertising cookies and anonymous identifiers in addition to data collected through a standard Google Analytics implementation. This reporting feature provides us with additional information about our visitors, including age, gender and interest categories reports.

How to opt out

Any users who would like to use our site but would like to opt out of cookie tracking are advised to download and install the Google Analytics opt out add-on (compatible with Chrome, Internet Explorer 8-11, Safari, Firefox and Opera). You can find it here:

Your use of this site, in any and all forms, constitutes an acceptance of this Privacy Policy.

This Privacy Policy is reviewed and revised from time to time. You will want to revisit it regularly. When it does change, the date of the latest version will too be updated.